How to choose best printers for your small business

by Admin September 13th, 2019

How to choose best printers for your small business in 2019

Are you looking for the best small business printers in 2019, then you've come to the right place, here we've put together the very best printers that suit the needs for medium and small sized businesses.

When you opt to buy a printer for your small business you need to make sure that the printer which you are buying can cope up with the demands and requirements of the small business so that it can run smoothly.

Here are the best 7 printers for small businesses - as chosen by the experts - that will work well for you, whether you just need basic black-and-white prints, large or small format prints, wireless on-the-go printing or an all-in-one.

Brother HL-L8360CDW

Best printer at the budget you will love

Print speed: 31ppm | Paper sizes: A4, A5, A6 | Paper capacity: 300 sheets | Dimensions: 617 x 558 x 521mm (Width x Depth x Height) | Weight: 21.9kg
Great print quality
Fast print speeds
Big and heavy
No scanner

The Brother HL-L8360CDW is an excellent all-round printer for the office. Thanks to its large capacity and fast print speeds, this is a printer that won't grind to a halt in a busy environment.

It's not just fast either - the print quality is also very good as well. It prints in both black and white and colour, and it has low running costs as well, making this an economical choice in the long run.

HP Page Wide Pro 477DW

A true office workhorse

Print speed: 55ppm | Paper sizes: A4, A5, A6, B5, B6, 10 x 15cm, Envelopes (B5, C5, C6, DL) | Paper capacity: 500 sheets | Dimensions: 530 x 407 x 467mm (Width x Depth x Height) | Weight: 22.2kg
Fast printing
Excellent paper handling capabilities
Poor aesthetics

The HP Page Wide Pro 477Dw isn't going to win any design awards but what it lacks in aesthetics it really does make up for in functionality and speed. This entry-level office multi-function inkjet printer offers all the standard print, copy, scan and fax features you'd want to see in an office workhorse. Add to that wired Ethernet alongside wireless networking and it has all the connectivity, too (including Wi-Fi Direct and NFC). Suited to the home and smaller small office, it has a conveniently compact footprint, until you open its paper trays to print. A top speed of 55ppm is stunning for this class of printer, particularly considering its asking price. The inclusion of a 50-sheet automatic document feeder adds to an all-round excellent paper handling capability. Its ability to multitask with print and copy jobs nicely complements the large touch-capable LCD screen.

Epson Eco Tank ET-4550

Only printer with two years of packaged ink

Print speed: 33ppm | Paper sizes: A4, A5, A6, B5, Envelopes (C4, C6, DL, No. 10), 9 x 13cm, 10 x 15cm, 13 x 18cm, 13 x 20cm, 20 x 25cm, 10 x 14.8cm | Paper capacity: 150 sheets | Dimensions: 515‎ x 360 x 241mm (Width x Depth x Height) | Weight: 7.4kg
Money saving Eco Tank ink system
Three-year warranty
Not the fastest printer
Small papertray

Consumables are usually expensive when it comes to printers. So it is quite surprising that one vendor, Epson, single-handedly decided to challenge that status quo by allowing users to refill their printer using ink bottles. What's even more surprising is that Epson includes two years of ink with the package; no more expensive cartridges and instead, you have enough material to deliver 11,000 pages worth of black and colour inks (that's 700ml worth of liquid). Oh and there's even a three-year warranty making this a great choice for bean counters fixing the TCO of their printers. The ET-4550 lacks the features found on cheaper competitors – it is relatively slower (although it has a higher printing resolution) and has a small paper input tray.

Samsung Xpress M2835DW

Reliable printer for all your need

Print speed: 28ppm | Paper sizes: A4, A5, A6, B5, C6 | Paper capacity: 250 sheets | Dimensions: 368 x 334 x 202mm (Width x Depth x Height) | Weight: 7.4kg
Great print quality
Mono only

If you want an affordable printer for your business that excels in black and white print quality - and is a speedy performer to boot - then you really can't go wrong with the Samsung Xpress M2835DW. Its small and compact body contains a huge host of features, and its easy to use and understand buttons makes quickly firing off prints a piece of cake.

It supports both wired and Wi-Fi connectivity, runs quietly and can even be controlled via smartphone. Its Eco mode allows you to control the amount of power and ink it consumes while printing, and overall this is an absolutely fantastic business printer.

Ricoh SG-2100N

Excellent Printer with competitive price

Print speed: 29ppm | Paper sizes: A4, A5, A6, B5, B6, Letter, Legal, HLT, Executive, Folio, Foolscap, F, 16K, Envelopes (Com10, Monarch, C6, C5, DL) | Paper capacity: 250 sheets | Dimensions: 399 x 360 x 213mm (Width x Depth x Height) | Weight: 9.5kg
Very cheap
Great print quality for the price
Can't take high capacity colour cartridges

Ricoh makes it four in our shortlist with the SG-2100N, a bargain basement printer that brings together the best of inkjet and laser technology. It delivers the sort of performance usually associated with devices costing three times its price. A water insoluble, viscous ink combined with a higher-than-average print resolution and a print speed – 29ppm – that surpasses anything at this price range (albeit in draft) make this Ricoh printer one of the best on the market for very small offices. Other features worth noting are manual duplex capabilities, a two-year onsite warranty (parts and labour), a well thought out design, affordable consumables, an Ethernet port and a generous input paper tray.

HP Officejet Pro 8720 All-in-one

Reliable All-in-one Printer that strike rich

Print speed: 37ppm | Paper sizes: A4, A5, A6, B5 (JIS), Envelope (DL, C5, C6) | Paper capacity: 150 sheets | Dimensions: 499 x 449.7 x 339.1mm (Width x Depth x Height) | Weight: 15.01kg
Fast speeds
Decent price
Not the best print quality on this list

The HP Officejet Pro 8720 All-in-one is a practical and affordable business printer that also comes with copy and fax capabilities, and it can connect to your network wirelessly as well. It's an excellent fit for small to medium-sized businesses, but for larger organisations it may struggle to keep up. It's got excellent printing speeds, however, and the touch screen makes it simple to use. However, it lacks a few business-orientated features that its more expensive brethren boast, and it's not quite the best when it comes to print quality, either. However, this is an excellent business printer if you're conscious of your budget.

Brother MFC-L8650CDW

Heavyweight Colour Laser Multifunction Printer

Print speed: 28ppm | Paper sizes: A4, A5, A5 Long Edge, A6, B5, Letter, Executive, Legal, Folio | Paper capacity: 300 sheets | Dimensions: 410 x 503 x 492mm (Width x Depth x Height) | Weight: 30.4kg
Fast print speeds
50-sheet ADF, offers duplex copying
Only rated up to 3,000 pages per month

This is a heavyweight colour laser multifunction device intended for small business or workgroup use. Its slabby black and white design is functional and includes a large touchscreen for control, though the printer is only rated up to a recommended 3,000 pages per month. The MFC-L8650CDW includes a 50-sheet automatic document feeder which handles duplex scans and the printer offers duplex copying and printing as well; a welcome surprise! It's rated at 28ppm for both black and colour prints dropping to about seven sheets when printing in duplex. It can handle input from USB, Ethernet or via wireless hook-up, with support for iOS and Android mobiles. A USB port offers scanning to and printing from USB drives.